Privacy Policy

This Privacy Policy outlines how ToolPilotHQ collects, uses, maintains, and discloses information collected from users (“you”) of the website.

1. Information We Collect

We collect personal and non-personal data through standard web interactions:

  • Voluntary Information: When you subscribe to our newsletter or submit an inquiry, we collect your name and email address.

  • Log & Device Data: Like most websites, our servers automatically record non-identifiable technical data including IP addresses, browser types, Internet Service Providers (ISP), referring/exit pages, operating systems, date/time stamps, and clickstream data.

  • Cookies & Tracking Technologies: We use functional and analytical cookies to remember user preferences, analyze traffic trends, and measure affiliate referral performance.

2. How We Use Collected Information

ToolPilotHQ uses collected data for the following purposes:

  • To maintain, optimize, and improve website functionality and layout.

  • To deliver our weekly AI productivity newsletter (if opted-in).

  • To track outbound referral clicks to software vendor partners.

  • To detect, prevent, and mitigate security threats or technical errors.

3. Third-Party Services & Links

We do not sell, trade, or rent personal identification info to third parties. We may share aggregated, non-personal demographic data with trusted partners and service providers:

  • Analytics Providers: Google Analytics or privacy-focused alternatives to monitor web traffic.

  • Email Service Providers: To manage and send newsletter dispatches.

  • Affiliate Networks: Unique affiliate tracking tags record when a visitor clicks an outbound link to confirm a conversion.

Our site contains links to external software vendors. Once you leave ToolPilotHQ.com, our privacy policy no longer applies; we advise reviewing the privacy policies of any third-party websites you visit.

4. Data Retention & User Rights (GDPR & CCPA)

We retain personal data only as long as necessary to fulfill the purposes outlined herein. Depending on your location, you hold the right to:

  • Request access to the personal data we store about you.

  • Request correction or deletion of your personal details.

  • Opt out of email newsletters at any time via the “Unsubscribe” link at the bottom of every message.